ExSign provides a comprehensive set of features for centralized email signature management.

• Web-based Tool
  Users can access the central portal anytime through a web browser.
  
  
• Centralized Signature Management
  Create, edit, and deploy email signatures from a single administration portal without requiring end users to modify Outlook settings.
  
  
• Multi-Level Access
  Multiple user roles based on Active Directory security groups can access their interfaces to define their own rules and signatures.
  
  
• Highly Available
  A highly available solution with stamping from all mailbox servers. If a mailbox server goes down, the stamping process continues unabated from the other mailbox servers.
  
  
• Secure Communication
  Employs a double layer of encryption. The first layer employs internal encryption while the second layer makes use of SSL/TLS. 
  
  
• Bilingual Interface
  The central interface is available in two international languages English and Arabic.
  
  
• Ready-to-Use Templates
  Furnishes easy-to-use pre-defined signature templates. With templates, there is no need to build signatures from scratch. Ready-made templates can simply be edited to save time and effort.
  
  
• Time Based Rules 
  Time intervals can be defined as conditions for rules. Time intervals can be specified in days, active hours, or date ranges.
  
  
• Banner Management 
  Not only banners can be displayed with email signatures, but they can also be run for a set period and then automatically removed or updated when required.
  
  
• Multi-tenant and Multi-server 
  Supports organizations of all sizes including organizations with multiple mailbox servers configured in DAG.

• Rule-Based Signature Assignment
  Automatically assign different signatures based on users, departments, organizational units, domains, recipient types, or custom conditions.

• Segregated Solution 
  Ensures full segregation of user signatures based on exclusive Exchange environments, organizational units (OU) within Exchange sites, and UPN suffixes.
  
  
• Most Devices Supported 
  Supports most major devices and email clients including mobiles, tablets, Android, and iOS.
  
  
• Active Directory Profiles 
  User profiles are pulled directly from the Active Directory. Information pulled directly from Active Directory guarantees accurate contact details on all outgoing emails.
  
  
• Three Different Formats 
  Availability of a built-in editor to compose signatures and disclaimers in HTML, RTF, and plain text formats.
  
  
• Rules Fetched Locally 
  Instead of fetching the rules from a remote database, it fetches them from the local database present on the mailbox servers, circumventing any unnecessary lag.
  
  
• Extensive Logging 
  Brings extensive logging for actions performed. Logs are available for all admin users including ExSign Admins, Exchange Admins, and OU Admins.
  
  
• Test Rules 
  Facility to test all rules before deploying them in production.
  
  
• Two-Factor Authentication 
  Portal users can provide two different authentication factors to verify themselves.
  
  
• Separate Rules 
  Distinct rules for signatures and disclaimers.
  
  
• Reporting and Analytics 
  Useful reports showing the number of signatures and disclaimers stamped across entities, servers, and organizations.
  
  

• Corporate Branding
  Maintain consistent branding across the organization using company logos, fonts, colors, banners, and standardized layouts.

• Marketing Campaigns
  Promote products, services, events, or seasonal campaigns by adding centrally managed marketing banners to outbound email.

• Legal Disclaimers
  Apply legal notices and compliance statements automatically to ensure consistent regulatory compliance.

• Multi-Company and Multi-Domain Support
  Manage signatures for multiple organizations, subsidiaries, or domains from a single ExSign deployment.

• Microsoft Exchange Integration
  Integrates with Microsoft Exchange Server to apply signatures automatically without requiring Outlook plug-ins or user intervention.

• Sent Items Update
  Updates users' Sent Items so they display the same signatures applied to outbound messages.