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ExSign

Embedded Images

Typically, images used in email signatures are not embedded directly within the email itself but are hosted externally on the Internet. To include such images in a signature, you must provide the URL of their hosted location. When an email is sent, these images are delivered as linked resources rather than embedded content. As a result, recipients must download the images when opening the email to view them. If image downloading is disabled or blocked in the recipient’s email client, the images will not be displayed. 

ExSign allows you to embed images directly into the email body instead of linking them from an external source. With embedded images, the image becomes an integral part of the email content, ensuring recipients can view it without downloading external resources or having internet access to load the images. To embed an image, select the image in the editor and click Convert to Embedded Image. It will automatically convert the image to an embedded image. 

Advantages/Disadvantages

The following are the advantages and disadvantages of using embedded images compared to hosted images: 

Hosted Images Embedded Images
Advantages
  • Do not increase the size of your emails, as the images are loaded from an external web location when the recipient opens the message.
 
  • Display automatically when an email is opened.  
  • Do not require recipients to download images in their email client manually.  
  • Remain visible even when the email client is operating offline. 
  • Are not affected by external factors such as accidental deletion, changes to the image location, or accessibility issues with the hosting server. 
Disadvantages
  • Blocked by default in most email clients and displayed only after the recipient allows image downloads. 
  • Depend on external factors for availability, such as the accessibility and reliability of the image hosting location. 
  • May increase the likelihood of emails being flagged as spam by certain filtering systems. 
  • Can be treated as suspicious by modern email security solutions, potentially resulting in emails being blocked or filtered. 
  • Increase the overall email size as the image travels with the email content. 
  • May occasionally degrade image quality after multiple replies or forwards. 

How to Achieve This with ExSign 

To achieve this in ExSign, create a signature rule and define a signature for it. In the editor, insert an image, select it, and then click the Convert to Embedded Image. ExSign will automatically convert the selected image into an embedded image.