A rule tells ExSign when to stamp a signature or disclaimer on an outgoing email, and what to stamp. Each rule is made up of conditions (when it applies) and an action (what gets applied). For example, if the sender is in the Sales department, stamp this signature. 

These are ExSign's own rules. After you publish them, the Google Workspace Agent processes the rules and applies the matching signature or disclaimer to outgoing messages. For the end-to-end flow, see How ExSign for Google Workspace Works. ExSign Admin can create and publish central rules; Entity Admin and OU Admin access depends on your role setup (see Managing Users and Roles). 

Viewing Rules 

Go to the left menu, under View by Entities, and click Rules.  

Field	What it Shows
Rule Name	Name of the rule, with the organization name under it
Status	Enabled or disabled
Type	Signature or Disclaimer
Published Status	Published or unpublished. Click  for publishing details: which servers it is published to, and whether each publish succeeded.
Last Modified	When it was last changed
Actions	Publish ,  for edit, copy, history, delete, and the other actions covered in Publishing and Managing Rules

Creating a New Rule 

Click New Rule and choose a type:

• Signature Rule: For email signatures (names, titles, contact info, branding).
• Disclaimer Rule: For legal/compliance text.

Both share the same basic fields: 

Editing a Rule 

Click  under Actions column and then Edit. Everything above can be changed here, plus one more option only available once a rule exists: 

• Apply on Top: enable this to insert the signature at the top of the email body instead of the bottom.