Hosting Controller ExSign - Adding and Managing Banners

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ExSign

Adding and Managing Banners

A banner is an image ExSign places below a user's signature, a free, always-on way to put announcements, offers, or achievements in front of everyone your company emails. ExSign can run a banner for a set window of time and automatically remove or swap it when that window ends, so a campaign banner doesn't require manual cleanup later.

Begin in a Few Simple Steps

New to ExSign Banners? View the video tutorial below to learn how to place banners through ExSign.

Who Can Do What?

Action	ExSign Admin	Exchange Admin	OU Admin
Create a banner
Publish a banner

Viewing Your Banners

Go to the left menu, under View by Entities, and click Banners:

Column	Shows
Banner Name	Name of the banner
Created By	Who created it
Start Time	When it starts appearing
Expiry Time	When it stops appearing
Published Status	Published, unpublished, or expired, click through for which servers it's published to, and whether each publish succeeded.
Actions	Edit, copy, or delete

Creating a New Banner

To create a banner, navigate to the left menu under View by Entities section and click Banners.

Click + New Banner and provide:

Field	What to Enter
Entity Name	Which entity this banner applies to
Select Organization	Which organization within that entity
Banner Name	A friendly name
Image URL or Upload Image	Either link to an already-hosted image, or upload one directly. If linking, the URL must be live and point to the assets/Images/ directory on the Portal server, where your image actually ends up depends on your Image Upload Settings (local vs. cloud)
Width / Height	Size of the banner, in pixels
Banner Title	Shown as a tooltip when a recipient hovers over the banner
Link URL	Where the banner takes the recipient if clicked, this is where your call to action (an offer, announcement, "read more," etc.) actually lives
Start Time	When the banner should start appearing, e.g., the start of a campaign or event
Expiry Time	When the banner should stop appearing
Exceptions	Organizations or users to exclude, specify a Field and Value (e.g., a sender address) to skip; anyone not listed still gets the banner
Preview	See how the banner will actually look before saving

If you're creating a lot of banners for one entity, check whether you've hit the Max Banners Limit set for it (see Adding Entities and Organizations), ExSign won't let you publish past that cap.

Once a banner expires, it's frozen, you can no longer publish, unpublish, or even edit it. If you need to keep running a similar campaign, use Make a Copy (below) on it before it expires, rather than trying to extend an expired one.

Publishing a Banner

A banner does nothing until it's published, creating it only saves it as unpublished. All three (ExSign Admins, Exchange Admins and OU Admins) can create and publish banners.

Managing Existing Banners

Edit: Click Edit under Actions, update any field, and save. (Not available once a banner has expired, see above.)
Make a Copy: Clone an existing banner under Actions >> Make a Copy, adjust details, and save. Useful for reusing a banner design for a new campaign or a different organization instead of rebuilding it.
Publishing History: Under Actions >> Publishing History, see where and when the banner has been published.
Delete: Click Delete under Actions to remove it.